Nevada Computer
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Nevada Computer
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WaterFlex C&P(Conditioning & Purification) Overview WaterFlex C&P as been optimized to meet the specific needs of Water Conditioning and Purification companies. WaterFlex C&P is a powerful tool to help manage the critical areas of this business including: sales, rental, product delivery and equipment "repair & service". WaterFlex for Windows™ is a comprehensive software program designed specifically for the Water Industry. The program incorporates the many important industry functions into one user friendly application. This system has been developed using the latest technology in software design. The heart of WaterFlex, is the Accounts Receivables Module (AR). This foundation program contains billing, equipment, and operational information for each customer in a master file. Since getting paid for the products and services you offer is critical to the success of your business, the billing functions of WaterFlex are a great place to start our overview. Designed to accommodate multiple styles of billing and offering both "Balance Forward" and "Open Item" classifications for customers, Waterflex billing choices include: monthly, bi-monthly, quarterly, semi-annual, annual and cycled billing (28day, 56day, etc) options. There are 30 available billing cycles per month, with one month end closing. All this can be accomplished within one company. In case you're wondering, WaterFlex allows you to have multiple companies. Actual aging of accounts can be based on the date of the service (daily aging), or the statement billing date. Recurring income is automatically categorized based on your assignment; other income is categorized at the time of the sale (accrual). Review of the customer's entire billing and payment history is quick and easy to access. Multiple companies and multiple branches are accessible within one customer master file. Most areas of WaterFlex are separated by branch, including all categories of income, both recurring and outright. "Balance Forward" and "Open Item" accounting is customer specific and may be converted from one to the other. A complete General Ledger Distribution Report shows dispersals of all income to your G/L accounts. All facets of WaterFlex were developed using GAAP (General Accepted Accounting Principles). For superior customer service, all customer data is easily accessed from the WaterFlex inquiry screen. This information can be accessed by account number, service address, customer name, or primary phone number. Accounting, installation, and operational information is accessible and includes the following.
In WaterFlex you can create 50 "custom data fields" to enable you to record and track information, which you deem important to have on record about each customer. Many of these headings can be printed on "work orders", which can be very helpful to your service technicians. Some examples of possible "custom headings" are; water test results, water test dates, salt settings, etc. Equipment information includes type, model, serial number, installation date, warranty date, company purchase date, condition when installed (new, used, reconditioned) and ownership. Operational information is extensive and specific to each individual account. Payment terms, credit limits, late payment charges, finance charges, statement type, PO numbers, tax authorities, deposit information and more are maintained for review and reporting purposes. WaterFlex C&P includes the following totally integrated modules:
The Repair & Service module has been designed to help organize and analyze your service and installation business. It produces work orders and tracks them through completion. All recorded service information is then readily available for review through Inquiry or analysis via the many reports WaterFlex offers. The Delivered Products module has been designed for complete management of all product delivery, whether your customer is on a scheduled route or a "will Call" basis. This powerful module enables organization of deliveries by day, truck and stop. It charges for products delivered, tracks deliveries, returns and deposits. It provides records to enable quick and easy balancing of your truck's inventory at days end. You'll get complete daily route reports, that include product sales information and details of missed and skipped deliveries. Reports may be selected by route, by driver, by day or for a specified date range. WaterFlex for Window™ features many comprehensive reports. There are over 30 standard reports to help you analyze what's happening within your business. If you would like to create your own customized reports, a powerful Windows report writing program CRYSTAL REPORTS® may be purchased and interfaced with WaterFlex. You can also purchase additional software modules that can be fully integrated with the WaterFlex C&P system. This integration enables automatic movement of data from one module to another. For example, the month-end totals from WaterFlex C&P Accounts Receivable and Accounts Payable modules can flow seamlessly to the proper General Ledger Accounts in the General Ledger module. The additional Software Modules available are:
Nevada Computer offers you an unparalleled conversion and training program to facilitate a smooth transition to WaterFlex for Windows™. This software is perfect for a water conditioning & purification company. Click below to view an informational demo which details this powerful tool made for managing your business.
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